Present, Julia Scarth-Chair, Sarah Chambers-Treasurer, Sarah Mardle, Doug Robinson, Joanna Davey, Chloe Parish
Apologies for absence. Charlie Chambers

Minutes of last meeting held 10th March 2022 were agreed and signed and will be posted on the Wookey Hole website.

Treasurers report – Sarah C reported that the Bring & Share raised £127 minus £7 for the hall hire. The annual insurance fee of £96 has also been paid leaving a current balance of £1442.39. (£520 is being held for the Parish Council grant and £540.73 for LWTS) Closing balance for WHRF is £381.66
Julia will connect with Ivor re the £540.73 LWST money to see if this is to stay with the Forum, or not

Report Back on Bring & Share & Picnic
Both events went well & were enjoyed by all who attended

Future events
A local resident called Richard (who attended the bring & share) said he'd like to do a quiz evening, date to be confirmed.
A village picture, similar to the one taken in 2000, is being suggested for 2025
For The National Tree Planting Week 26/11/22 - 03/12/22 a walk to view the trees that were planted for the Millenium is planned for 26/11/22. Plus the following week on 03/12/22 new trees will be planted in & around the village. Posters will be created & an email sent out to villagers.
There have been 2 responses from villagers with suggestions for positions for the new trees & other options were suggested, e.g. Small tree by bus shelter, Glencot Triangle, next to allotment, Church grounds, replace any Millenium trees that didn't survive. Everyone agreed that fruit & nut trees would be a lovely idea.
Sarah M to send a map to Doug for him to confer with Julia & plot where the existing Millenium trees were planted & who the tree's were dedicated to.

Road working group
A meeting was held between Marcel Hayden & Toby from Somerset County Council, Marcel highlighted some of the points that the road working group has been dealing with. Toby requested another meeting to discuss the research that Sarah C & group had accumulated & to discuss next stage.
Sarah C to speak to Paul Cannon to see if he can ask WH Caves if they can provide "No Access to the Caves" signs to be put up in Easton & the top of Tynings Lane, directing the traffic away from the single track roads & onto the main roads.

Local Planning Applications
Mendip Council have refused an amended planning application for 50 houses on the Armchair field on Wookey Hole Road.
Mendip have also refused the amended planning application for Homestead park (in March 2022)

AGM Minutes To be agreed at next AGM meeting proposed for 13/10/22 7.30pm Community Hall.
Sarah M to see if she can find the poster from last years meeting & email it to Joanna to be updated for this year. The poster will then be put on the WH Village web site & emailed out to residents.

AOB – Chloe has requested to step down from the committee & everyone thanked her for her valued input over the past year.
Lyn Astle has spoken to the Parish Council about the benches that were donated to WH for the 1977 Silver Jubilee, one in School Hill near North Bank & the other in Milton Lane & the Parish Council have agreed to maintain them.

Next meeting
Planning meeting for AGM Thursday 29th September at 7.30

Minutes of WHRF committee meeting held at The Club 7.30pm 10th March 2022

Present, Julia Scarth-Chair, Sarah Chambers-Treasurer, Charlie Chambers, Doug Robinson, Joanna Davey

Apologies for absence. Chloe Parrish, Sarah Mardle

Minutes of last meeting were agreed and signed and will be posted on the Wookey Hole website.
Julia reads letter of resignation from Roger Hancock, SC suggested a thank you card for Roger that Julia will write and send.
Julia discusses minutes from the last AGM, they will be sent out as a matter of principal to the Village, even though only three people attended

Treasurers report – Sarah C reported that the current balance is £1418.39 (£520 is being held for Parish council grant and £540.73 for LWST) Closing balance £357.66
Julia will connect with Ivor re the £540.73 LWST money to see if this is to stay with the Forum, or not

Road working group
Sarah informs of meeting with Mile Pullen and Paul Cannon, Paul has written a brief report for SCC, when there is a response from this a full report will be written for SCC but will be circulated to the Village first

Local Planning Applications
Planning for The Billiard Room application were discussed, there has been an increase in the size of the application which the Parish Council have recommended for refusal.  Julia has asked Doug to send the details of the application to Mike Pullen.  SC to email Mike Pullen for more information.  It was discussed whether the Forum should alert the Village to this planning as the planning notice was displayed very briefly – Julia will draft email
Julia proposed, for the next AGM, to remove Elm Close and Haybridge from the constitution

Village Obituaries
Julia proposes that all Villagers should be included in a list of obituaries, and proposed that we should ask family and loved ones first

Future Events
Bring and Share 7th May
Picnic for Jubilee – it was discussed to have a picnic and tree planting plan for the Autumn, possible date 5th June, possible location is cricket grounds at Glencot
No Summer fete this year as Sandy cannot commit to organising this event
Can we generate more interest in the Forum by holding these events.  Joanna to create a flyer for the dates of the events.

AOB – Sarah Mardle’s position of Secretary and Julia’s position of Chair – both have expressed they would like to step down from these roles and the positions are therefore available if anyone would like to take them

Next meeting  
Planning meeting for Bring and Share Thursday 21st April at 7.30
Next Cttee meeting 9th June

Minutes of WHRF meeting held via Zoom 6th January 2022


Present Julia Scarth-Chair, Sarah Mardle-Secretary, Doug Robinson, Roger Hancock, Sarah Chambers, Charlie Chambers Chloe Parish

1: Apologies for absence.    Joanna Davey

2. Minutes of last meeting 26th August 2021 were agreed and signed & will be posted on Wookey Hole Website

3: Feedback on AGM held 18/11/21 3 residents attended plus Cllrs Paul Cannon & Mike Pullen
It was agreed to hold the next AGM in the Spring of 2023 to hopefully get more attendees.

4. Treasurers Report - Sarah C
Sarah C reported one expense for the room hire for the AGM of £7
The current bank balance is £1418.39 (£520 being held for Parish council grant) and we are holding £540.73 for LWTST leaving WHRF's balance of £357.66

5. Traffic in the village (Sarah C)
Sarah reported that Paul Cannon has offered to compile a report of the traffic survey findings.
The traffic team have requested a meeting with Mike Pullen to take advice on submitting the report.
 
The village will be asked to review the report before it is submitted to the Parish Council & then SCC.

6. Future events - Bring and Share supper
It was agreed that due to continued Covid infections, the annual bring & share supper due to be held on 22/01/22 should be cancelled. A new date will be discussed at the WHRF meeting on 10th March 2022.

7. Local planning applications updates

Sarah noted that the Coombe Brook/Homestead Park application is still on hold pending the outcome of the phosphate issue. No new planning applications have been made in the area.


9: Next meetings
10/03/22, 09/06/22, 08/09/22, 08/12/22

Minutes of WHRF meeting held at Wookey Hole Club 26th August 2021


Present Julia Scarth-Chair, Sarah Mardle-Secretary, Doug Robinson, Roger Hancock, Sarah Chambers, Charlie Chambers

1: Apologies for absence.    Chloe Parish

2. Minutes of last meeting 16th June 2021 were agreed and signed & will be posted on Wookey Hole Website

3: Treasurers Report - Sarah C
Sarah C reported one expense for Public Liability Insurance £96
The current bank balance is £1588.50 (£520 being held for Parish council grant) and we are holding £540.73 for LWTST leaving WHRF's balance of £527.77 minus £96 = £431.77

4. Traffic in the village (Sarah C)
Sarah reported that the village traffic count will be taking place this week. Tony Hathaway from the Parish Council has requested as full a picture of the situation as possible, including pedestrians, horses & cyclists so manual count is very important.
Chloe P has agreed to liase with Ed Danson & gather all the information together & create a report of the findings. Individual surveys, photo's, examination of signs, bends etc. have already been completed, just need the traffic count to complete the findings. The village will be asked to review the report before it is submitted to the Parish Council & then SCC.
6 automatic counters are being installed by SCC & they will share their findings.


5. Future events - Bring and Share supper and date for AGM (Roger H)
It was agreed that the annual bring & share supper will be held on 22nd January 2022 in the community hall. Ticket price £3. Roger H said he would sell tickets to his group & Sarah M would sell the rest of the tickets, log names & dishes to be brought along.
Julia to find a volunteer to do the quiz. Sue Lee has said that she will help with the raffle again.

It was agreed to hold the annual WHRF AGM in the community centre on 18th November 2021 cheese & wine will be served & Sam Mills from Wookey Ales has kindly agreed to provide some Ale.
A pre meeting will be held the week before on 11/11/21 to make final arrangements.

Julia to check what is needed re voting procedures and such like

Charlie has agreed to create some posters & leaflets for the AGM.

Roger to check dates are ok for the Community Hall with Jenny Lewis.

Julia to ask Sandy Witters if the WH Fair is to go ahead next year.
Julia reported that the Film Club are meeting 31/08/21 & aim to start showing films again in October.


6. Local planning applications updates

Sarah noted that the Coombe Brook/Homestead Park application is still on hold pending the outcome of the phosphate issue.

Trout Bend – Melitta has spoken to SCC about the footpath and also had quite a lot of responses from people in the village.  Partly as a result of pressure of work she has however decided to step down from pursuing the goal of getting the footpath reinstated.  She would be happy to share her findings with anyone else who might want to take it on.
Julia will do a notice asking for a new volunteer.
Julia to ask Ed Danson if WH Caves gained or needed planning permission for the fenced off rubbish dump.

Pyrocore- Pyrolysis site at Haybridge - Because of the time lost during Covid, SCC have granted Pyrocore another 1 year temporary license until July 2022. Pyrocore will continue to use the site to display the equipment to potential customers. Pyrocore have reported that they have bought a plant at Avonmouth to manufacture pyrolysis equipment to sell.  

Land at back of LA Moore site - Haybridge   Residents have been voicing their concerns about the large area that has been cleared recently & asking what was being planned for the area.
Julia to speak to Mike Pullen.


7. Parish Council (Julia)
Julia reported that Ed Danson has confirmed the Parish Council has approved plans to restore the old bus shelter at the bottom of School Hill. Notice boards & benches are to be built & the history of the village & an information hub will be displayed here.
 

8. AOB
The Parish Council have informed us that Take Art Funding is available again, to get comedy & music performers into the village, we have forwarded on the email to the mailing list. Sarah C to contact Dave Hudsmith to see if interested.

A report is still awaited from Mendip District Council explaining how the concrete paths on Holeground are permissible.

John Grange has renewed the website licenses for another year, it was agreed that Sarah M would put on each agenda the number of hits the web site receives.


9: Next meeting
AGM pre meeting - Thursday 11 November 2021, 19.30. WH Club